Rotary Club of Northside Norfolk
2012 Photography Contest Rules
SPONSOR
Sponsor is the Rotary Club of Northside Norfolk, PO Box 12438, Norfolk, VA,
23541 ("Sponsor" or "RCNN").
TERM
The 2012 Rotary Club of Northside Norfolk Photography Contest begins January
1, 2012 and ends August 1, 2012 (the “Contest”). Information on
how to enter forms part of these official rules (“Official Rules”).
By submitting an entry, each entrant agrees to the Official Rules and warrants
that his or her entry complies with all requirements set out in the Official
Rules. This is a skill based contest and chance plays no part in the determination
of winners.
WHO MAY ENTER
Contest is open to all. Individuals under the age of eighteen at the time of
entry must have the consent of a parent or guardian.
HOW TO ENTER
Each Entry consists of one image attached to an email. To enter, send an email
to photocontest@northsidenorfolkrotary.org with the required information, including
your name, address, telephone number, email address, and one or two lines about
the photograph and how it relates to the category. Individuals may enter as
many times as they wish.
The Category for entries is "The Best of Hampton Roads" (the "Category").
Please submit only one photograph
per email entry. Multiple entries will be accepted. Each entry must comply with
the following requirements (the "Photograph Requirements"): Photographs
must be in digital format (the TIFF format is highly recommended but jpg will
be accepted). Only online entries will be eligible. No print or film submissions
will be accepted for entry into this Contest. The photograph need not be taken
with a digital camera; scans of negatives, transparencies, or photographic prints
are acceptable. All digital files must be 5 megabytes or smaller, must be in
TIFF, JPEG or JPG format, and should be at least 1,600 pixels wide (if a horizontal
image) or 1,600 pixels tall (if a vertical image). Landscape mode, although
not required, is strongly encouraged as portrait mode photographs will not easily
adapt to our publications.
Minor burning, dodging and/or color correction is acceptable. Hand tinting is acceptable, as is cropping. Fish-eye lenses are acceptable. High dynamic range images (HDR) and stitched panoramas are acceptable only if the combined parts are all made around the same time. For more information, please read our comments on image manipulation .Any changes to the original Photograph not itemized here are unacceptable. Photographs that include sculptures, statues, paintings, and other works of art will be accepted as long as they do not constitute copyright infringement or fraud; entrants must be prepared to provide a release form as described below in "Release." When photographing the work of others, it must be as an object in its environment and not a full-frame close-up of another person's art.
The photograph, in its entirety, must be a single work of original material
taken by the Contest entrant. By entering the Contest, entrant represents, acknowledges,
and warrants that the submitted photograph is an original work created solely
by the entrant; that the photograph does not infringe on the copyrights, trademarks,
moral rights, rights of privacy/publicity or intellectual property rights of
any person or entity; and that no other party has any right, title, claim, or
interest in the photograph.
The photograph must not, in the sole and unfettered discretion of the Sponsor,
contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable
or inappropriate content.
The entries in each Category will judged separately, in accordance with the
Judging Criteria, as defined below. All entries must be submitted and received
by August 1, 2012 at 9:00:00 a.m. ET. Proof of submission is not proof of receipt.
Entries must be made by the authorized account holder of the email address submitted
at the time of entry. "Authorized account holder" is defined as the
natural person who is assigned to an email address by an Internet access provider,
online service provider, internet domain owner, or other person or organization
(e.g., business, educational institution, etc.) that is responsible for assigning
email addresses for the domain associated with the submitted email address.
Sponsor reserves the right to examine the original photograph/source material
in order to confirm compliance with these rules.
RELEASES
If the photograph contains any material or elements that are not owned by the
entrant and/or which are subject to the rights of third parties, and/or if any
persons appear in the photograph, the entrant is responsible for obtaining,
prior to submission of the photograph, any and all releases and consents necessary
to permit the exhibition and use of the photograph in the manner set forth in
these Official Rules without compensation. If any person appearing in any photograph
is under the age of eighteen, the signature of a parent or legal guardian is
required on each release.
Upon Sponsor's request, each entrant must be prepared to provide (within seven
(7) calendar days of receipt of Sponsor's request) a signed release from all
persons who appear in the photograph submitted, and/or from the owner of any
material that appears in the photograph entry, authorizing Sponsor and its licensees
("Authorized Parties") to reproduce, distribute, display, and create
derivative works of the entry in connection with the Contest and promotion of
the Contest, in any media now or hereafter known. All releases must be in the
form provided by Sponsor. Failure to provide such releases upon request may
result in disqualification at any time during the Contest and selection of an
alternate winner. (Download the Personal Release form).
Acrobat Reader is required to view the download. Get the free plug-in here.)
Similarly, upon Sponsor's request, each entrant must be prepared to provide
(within seven (7) calendar days of receipt of Sponsor's request) a signed written
license from the copyright owner of any sculpture, artwork, or other copyrighted
material that appears in the photograph entry, authorizing any Authorized Party
to reproduce, distribute, display, and create derivative works of the entry
in connection with the Contest and promotion of the Contest, in any media now
or hereafter known. All releases must be in the form provided by Sponsor. Failure
to provide such releases upon request may result in disqualification and selection
of an alternate winner. (Download the Artist Release Form).
Acrobat Reader is required to view the download. Get the free plug-in here.
Finally, upon Sponsor's request, each entrant must be prepared to provide (within
seven (7) calendar days of receipt of Sponsor's request) a signed written license
from the owner of any private property included in the photograph entry, authorizing
any Authorized Party to reproduce, distribute, display, and create derivative
works of the entry in connection with the Contest and promotion of the Contest,
in any media now or hereafter known. All releases must be in the form provided
by Sponsor. Failure to provide such releases upon request may result in disqualification
and selection of an alternate winner. (Download the Location
Release form. Acrobat Reader is required to view the download. Get the free
plug-in here.)
For the purposes of these Official Rules, the entrant will be deemed to be in receipt of Sponsor's request or notification on the day that the email was sent by Sponsor.
CONTEST AWARDS
Other than recognition and a name credit on each photograph published, the winners
of this contest will receive no money, awards or compensation of any type.
By entering this contest, the photographer agrees to grant The Rotary Club of Northside Norfolk full rights to the image, which may be used to raise money for charities or otherwise published for the benefit of RCNN.
Potential winners may be required to sign and return within ten (10) days following an attempted notification, an Affidavit, Declaration or Certificate of Eligibility, Liability Release, and where legally permissible, a Publicity Release and Warranty of Ownership and License in which the entrant warrants that he/she is the owner of the photograph (and all the intellectual property rights in the photograph submitted) and grants to Sponsor and its licensees the irrevocable, perpetual, worldwide non-exclusive license to reproduce, distribute, display, and create derivative works of the entry (along with a name credit) in connection with the Contest and promotion of the Contest without additional compensation. Failure to execute and deliver any required documents to Sponsor by the specified deadline may result in disqualification from the Contest, and selection of an alternate potential winner.
JUDGING
Contest consists of three (3)
rounds of evaluation. In Round One, each judge in a panel of photographic experts
(at least one of whom will be independent of Sponsor) (“Judges”)
will select twenty-five (25) entries from among all eligible entries based on
the following criteria (“Judging Criteria”): (1) Creativity 50%;
(2) Photographic quality 50%. The entries selected in Round One will proceed
to Round Two. In Round Two, the Judges will collectively select thirteen (13)
Winners based on the Judging Criteria. In Round Three, the Judges will select
a Grand Prize Winner from among the thirteen Winners based on the Judging Criteria.
In the event of a tie, the tied entries will be re-submitted to the Judges for
a re-judging between the tied entries alone. In the event that a tie remains
after re-judging, the entry with the highest score in the creativity criteria
will be declared the winner. Winners will be chosen on or around September 1,
2012, and notified by email. Decisions of the judges are final and binding.
LICENSE
By entering the Contest, all
entrants grant an irrevocable, perpetual, worldwide non-exclusive license to
Authorized Parties, to reproduce, distribute, display and create derivative
works of the entries (along with a name credit) in connection with the Contest
and promotion of the Contest, in any media now or hereafter known, including,
but not limited to: Display at a potential exhibition of winners; publication
of a calendar featuring select entries in the Contest; publication in Rotary
Club of Northside Norfolk newsletters and publicity releases or online highlighting
entries or winners of the Contest. Entrants consent to the Sponsor doing or
omitting to do any act that would otherwise infringe the entrant’s “moral
rights” in their entries. Display or publication of any entry on an Authorized
Party’s website does not indicate the entrant will be selected as a winner.
Authorized Parties will not be required to pay any additional consideration
or seek any additional approval in connection with such use. Additionally, by
entering, each entrant grants to Authorized Parties the unrestricted right to
use all statements made in connection with the Contest, and pictures or likenesses
of Contest entrants, or choose not to do so, at their sole discretion. Authorized
Parties will not be required to pay any additional consideration or seek any
additional approval in connection with such use.
LIMITATION OF LIABILITY
By entering this Contest, all
entrants agree to release, discharge, and hold harmless the Rotary Club of Northside
Norfolk and its officers, directors, and representatives from any claims, losses,
and damages arising out of their participation in this Contest or any Contest-related
activities and the acceptance and use, misuse, or possession of any prize awarded
hereunder.
The Rotary Club of Northside Norfolk assumes no responsibility for any error,
omission, interruption, deletion, defect, or delay in operation or transmission;
communications line failure; theft or destruction of or unauthorized access
to Contest entries or entry forms; or alteration of entries or entry forms.
RCNN is not responsible for any problems with or technical malfunction of any
telephone network or lines, computer online systems, servers or providers, computer
equipment, software, failure of any email entry to be received on account of
technical problems or traffic congestion on the Internet or at any website,
human errors of any kind, or any combination thereof, including any injury or
damage to entrants' or any other persons' computers related to or resulting
from participation, uploading or downloading of any materials related to in
this Contest.
CONDITIONS
THIS CONTEST IS VOID WHERE
PROHIBITED. Entrants agree that this Contest shall be subject to and governed
by the laws of Virginia and the forum for any dispute shall be in the State
of Virginia. To the extent permitted by law, the right to litigate, to seek
injunctive relief or to make any other recourse to judicial or any other procedure
in case of disputes or claims resulting from or on connection with this Contest
are hereby excluded and any entrant expressly waives any and all such rights.
Certain restrictions may apply. Entries void if the Sponsor determines the photograph
to not be an original, or if the entries are illegible, incomplete, damaged,
irregular, altered, counterfeit, produced in error or obtained through fraud
or theft.
By entering, entrants also agree
(a) to be bound by these Official Rules; (b) that the decisions of the Judges
are final and binding with respect to all matters relating to the Contest; and
(c) if the entrant wins that Sponsor may use the winning photographs and each
winner's name, photograph, likeness, and/or voice in any publicity or advertising
relating to the Contest or future promotions without compensation or approval
(except where prohibited by law).
The Sponsor reserves the right to
verify the validity and originality of any entry and/or entrant (including an
entrant's identity and address) and to disqualify any entrant who submits an
entry that is not in accordance with these Official Rules or who tampers with
the entry process. Failure by the Sponsor to enforce any of its rights at any
stage does not constitute a waiver of those rights.
RIGHT TO CANCEL OR SUSPEND CONTEST
If for any reason the Contest
is not capable of running as planned, due to infection by computer virus, bugs,
worms, trojan horses, denial of service attacks, tampering, unauthorized intervention,
fraud, technical failures, or any other causes beyond the control of RCNN that
corrupt or affect the administration, security, fairness, integrity, or proper
conduct of this Contest, RCNN reserves the right, at its sole discretion, to
disqualify any individual(s) who tamper with the entry process, and/or to cancel,
terminate, modify, or suspend the Contest. If Sponsor elects to cancel or terminate
the Contest, Sponsor will not retain any rights in the submitted photographs.
WINNERS LIST
Entrants are responsible for complying with these Official Rules. Winners' names
will be available online at www.northsidenorfolkrotary.org
after September 1, 2012.
DATA PRIVACY
Entrants agree that personal
data, especially name and address, may be processed, shared, and otherwise used
for the purposes and within the context of the Contest and any other purposes
outlined in these Official Rules. The data may also be used by the Sponsor in
order to verify the participant's identity, postal address, and telephone number
or to otherwise verify the participant's eligibility to participate in the Contest.
Participants have the right to access, review, rectify, or cancel any personal
data held by Sponsor by writing to Rotary Club of Northside Norfolk, PO Box
12438, Norfolk VA 23541, ATTN Photo Contest Committee. Personal data will be
used by Sponsor and its affiliates exclusively for the purposes stated herein.